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PREAMBLE
We, the duly constituted Multicultural Pre-Medical Society will aim to form a closer union among collegiate students, provide services to the community, be an advocate for student rights, and encourage social life in every possible way; do hereby establish this Constitution for the government relations of this organization. The organization will abide by all FAU regulations, federal and state laws.
ARTICLE I: NAME OF THE ORGANIZATION
The name of this organization shall be the Multicultural Premedical Society of Florida Atlantic
University
ARTICLE II: PURPOSE OF THE ORGANIZATION
The purpose of this organization shall be:
A. To educate and guide premedical students regarding scholarships, medical school
applications, internships and other available summer programs
B. To alert the students to available MCAT preparation
C. To allow anyone interested in all fields pertaining to medicine an academic environment
in order to promote the student's social and educational well being.
ARTICLE III: MEMBERSHIP OF THE ORGANIZATION
SECTION I: Regular Members:
Anyone who is officially associated with Florida Atlantic University and who is interested in participating and aiding in the purposes of the organization will be eligible for membership.
SECTION II: Honorary Members:
Any person who, because of professional interest in, or a personal contribution to the Multicultural Premedical Society, may be elected an honorary member by recommendation of the members through the executive council.
ARTICLE IV: THE DUTIES OF THE EXECUTIVE BOARD
SECTION I
The Executive Board of MPS shall be composed of eight (8) elected officers and an appointed active (paid) general assembly member:
A. the President
B. the Vice-President
C. the Secretary
D. the Treasurer
E. the Administrative Controller
F. the Historian/Public Relations
G. the Representative-at-Large
H. the Executive Chairperson of the College Outreach Program
SECTION II
It shall be the duty of the PRESIDENT to provide leadership, administrative guidance, and direction to the structure and programming.
The PRESIDENT shall:
A. Attend regularly scheduled Executive Board and General Assembly meetings
B. Enforce the Constitution and bylaws of the organization
C. Serve as chair during the General assembly and Executive Board meetings
D. Work with other officers to assist them with their duties
E. Strengthen public relations and maintain cooperative relations with other campus-based organizations
F. Serve as the co-signer with the Treasurer
G. Make monetary withdraws from the off-campus account with the consent of the Treasurer
H. Be present during fundraising events to assist the Treasurer (if necessary) in collecting money
I. Prepare the organization budget with the rest of the Executive board for the following fiscal year with student Government
J. Appoint an active (paid) General Assembly member to serve a the Representative-at-Large
K. Perform such ceremonies as induction of new officers at the conclusion of the academic year
L. Be available for the Board as deemed necessary
SECTION III
It shall be the duty of the VICE-PRESIDENT to provide leadership, administrative guidance, and direction to the structure and programming.
The PRESIDENT shall:
A. Attend regularly scheduled Executive Board and General Assembly meetings
B. Enforce the Constitution and bylaws of the organization
C. Perform all the duties of the office of presidency in the absence, incapacitation, or at the request of the President
D. Prepare a yearly calendar of programs in conjunction with the Executive Board
E. Assist chairpersons in coordinating programs, and ensure the chairperson completes the program in a timely and appreciate manner
F. Temporarily assume and fulfill the responsibilities and duties of such vacant office until a new officer is elected
G. Prepare the budget with the rest of the Executive Board for the following fiscal year with Student Government
H. Become President in the event the President resigns or is unable to complete the term in office; the Vice-President’s position will be open for election
I. Be available for the Board as deemed necessary
SECTION IV
It shall be the duty of the SECRETARY to provide leadership, administrative guidance, and direction to the structure and programming.
The SECRETARY shall:
A. Attend regularly scheduled Executive Board and General Assembly meetings
B. Enforce the Constitution and bylaws
C. Prepare the Agenda for every General Assembly meeting
D. Record the minutes of every General assembly meeting
E. Review the minutes of the General Assembly and Executive Board meeting
F. Maintain correspondence by all means such as e-mail, phone, mail, etc.
G. Hold copies of all pertinent documents such as receipts, Purchase Order forms, Special Service Invoice, room reservations, and financial reports
H. Prepare the organization budget with the rest of the Executive Board for the following fiscal year with Student Government
SECTION V
It shall be the duty of the TREASURER to provide leadership, administrative guidance, and direction to the structure and programming.
The TREASURER shall:
A. Attend regularly scheduled Executive Board and General Assembly meetings
B. Enforce the Constitution and bylaws of the organization
C. Serve as the chief fiscal officer
D. Present BI-weekly financial reports to the Executive Board and advise the Board of financial status
E. Present monthly financial reports during General assembly meetings
F. Prepare a detailed budget report of every event, prior to and after the event
G. Be present during fundraising events to collect money
H. Have accurate records of all financial transaction, which include, but is not limited to:
1. Valid receipts of monetary spending
2. Depository slips
3. Balance slips
4. List of paid members by name and receipt number
5. Purchase Orders
6. Special Service Invoice
I. Maintain a detailed record book with all purchases
J. Make monetary withdraws from the off-campus account with consent of the President
K. Prepare the budget with the rest of the Executive Board for the following fiscal year with Student Government
L. Submit the budget to appropriate Student Government officials by the given deadline (prior to the 1st Friday of February)
M. Stimulate growth and financial stability
N. Submit a copy of the minutes to Bank Atlantic (off-campus account), authorizing the new signer on the account
O. Be available for the Board as deemed necessary
SECTION VI
It shall be the duty of the ADMINISTRATIVE CONTROLLER to provide leadership, administrative guidance, and direction to the structure and programming.
The ADMINISTRATIVE CONTROLLER shall:
A. Attend regularly scheduled Executive Board and General assembly meetings
B. Enforce the Constitution and by-laws
C. Serve as President of the Executive Board
D. Collect a monthly written report from each officer’s contribution and actions
E. Hold random audits for the off-campus account and on campus account to ensure the
documents reflect the actual account statement
F. Temporarily assume and fulfil the responsibilities and duties of such vacant office in the event
that Vice-President becomes President
G. Prepare the organization's budget with the rest of the Executive Board for the following fiscal
year with Student Government
H. Be available for the Board as deemed necessary
SECTION VII
It shall be the duty of the HISTORIAN/PUBLIC RELATIONS to provide leadership, administrative
guidance, and direction to the structure and programming.
The HISTORIAN/PUBLIC Relations shall:
A. Attend regularly scheduled Executive Board and General assembly meeting
B. Enforce the Constitution and by-laws
C. Compile an annual written narrative and photographic account of all the activities
and events
D. Be present at the events and activities of the organization
E. Maintain a Web Page and yearbook (album)
F. Promote the organization and their events and activities
G. Be a channel of information to the General public
H. Be available for the Board as deemed necessary
SECTION VIII
It shall be the duty of the REPRESENTATIVE-at-LARGE to provide leadership, administrative
guidance, and direction to the structure and programming.
The REPRESENTATIVE at LARGE shall:
A. Attend regularly scheduled Executive Board and General Assembly meetings
B. Enforce the Constitution and by-laws
C. Serve as the Inter-Council Club (ICC) Representative for the organization
D. Serve as the delegate for the Florida Caribbean Student Association (FCSA)
E. Attend Legislative Sessions (Senate meetings) on behalf of the organization as needed
F. Receive written complains and/or other concern (s) from the General Assembly
G. Be available for the Board as deemed necessary
SECTION IX
It shall be the duty of the EXECUTIVE CHAIRPERSON to provide leadership, administrative guidance, and direction to the structure and programming of the College Out Reach Program.
The EXECUTIVE CHAIRPERSON shall:
A. Attend regularly scheduled Executive Board and General Assembly meetings
B. Enforce the Constitution and by-laws
C. Be present at the events and activities
D. Promote the organization and their events and activities
E. Determine all the events/meetings related to COLLEGE OUT REACH PROGRAM and the date, time, and place of those events/meetings
F. Visit a high/middle school at least once every two weeks
G. Be available for the Board as deemed necessary
ARTICLE V: MEETINGS
SECTION I
A. General Assembly meetings shall be held at least once a month
SECTION II
A. Regular meetings and general body meetings to recognize special occasions or events may be called at the discretion of the Executive Board and the date, time, and place of the regular meetings shall also be determined by the Executive board
ARTICLE VI: DUES
SECTION I
A. In order to be considered an active member of the organization, one must pay their membership due by the given deadline of the Treasurer
B. Membership dues will be $10 per semester or $20 for the fiscal year
C. A late fee of $5 will be added per semester after the given deadline
D. Membership dues are to be collected only by the Treasurer
ARTICLE VII: IMPEACHMENT
SECTION I
Any Multicultural Pre-medical Society officer may be removed from office for violation of Multicultural Pre-medical Society Constitution where such violations constitute gross malfeasance (wrongdoing or misconduct), misfeasance (the performance of a lawful action in an illegal or improper manner), or nonfeasance (failure to do what ought to be done) of office by the following process:
A. Articles of impeachment against an officer must set the charges and reasons for removal of office. It must be signed by at least ¼ active (paid) members of the organization
B. Articles of impeachment must presented in writing and must be sent to the accused officer, the Administrative Controller or Representative-at-Large
C. The articles of impeachment must then be considered by a 2/3 vote of the Executive Board
D. In order to approve impeachment, the Executive Board must accept the charges by a ¾ vote
E. If a ¾ of the Executive Board renders judgement in support of the articles of impeachment, the officer shall then be considered immediately removed from office and forfeit all rights for the remainder of that term of office
F. Impeachment shall be finalized with appropriate documentation signed by all remaining Executive Board members and the impeached official
G. Any officer that willingly accepts charges filed against them, in failing to fulfill their duties as outlined in this constitution shall forfeit the office
H. Once an elected official is impeached, that person cannot serve in an elected position once more
SECTION II: INFRACTIONS
A. Constant malfeasance, misfeasance, or nonfeasance of an officers responsibility as outlined in the constitution
B. Embezzlement or misuse of the organizations funds
C. Defamation against a member(s) of the society and the society itself
D. Violation of FAU regular, state, and federal law
ARTICLE X: CODE OF ETHICS
Any member who deliberately acts to impair, interfere with, or obstruct the objective(s), goal(s), and social atmosphere shall be subject to appropriate disciplinary action set forth by the Executive Board. This shall include, but shall not be limited to the following:
A. Violence or threat toward another member
B. Consistent disruption of General Assembly meetings
C. Constant use of profanity while conducting business for the society
D. Defamation against a member(s) of the society and the society itself
E. Violation of Florida Atlantic University regulation, state, and federal law
ARTICLE XI: ELECTIONS AND VOTING
SECTION I: Candidates
A. In order for a member to be eligible for office, candidates shall have been a paid and active member for at least a term
B. Be in good standing with the University, and shall be enrolled at the University during term of office
C. A candidate shall be nominated by an active (paid) member
SECTION III: Time of Elections
A. Each election for new officers shall be held annually at the second week of April
SECTION III: Method of Voting
A. Voting for candidates shall be done by ballot
B. Only active (paid) General Assembly members are to vote
C. A majority of the vote’s cast shall be necessary to be elected into office
D. Executive Board Voting
1. Each officer shall have the right to vote regarding any subject matter
2. A quorum of two-third (5 officers) from the Executive Board is needed to make decisions
SECTION IV: Election Supervision
A. The society’s Advisor is to supervise elections
B. In the event the Advisor is unable to take part in the election process, he/she shall appoint a supervisor
SECTION V: Induction
A. The out going President or his/her designee shall administer the oath of the office
B. Each MPS official, before entering upon the duties of office, shall affirm:
C. “ I, (name of individual), do hereby affirm to uphold the office of (title of office) and to abide by the Constitution of Multicultural Pre-medical Society of Florida Atlantic University, and to strive for the betterment of the organization through which I was elected.”
ARTICLE XII: AMEMENDMENTS
SECTION I
A. An officer, committee chairperson, or active (paid) General Assembly member of the organization can submit amendments for the Constitution to the Executive Board
B. This constitution may be amended by a two-thirds vote of the voting membership present, provided the amendment is relevant and has been submitted to the group at least one week prior to the time of voting.